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'Roles and Responsibilities of the Head Conductor'


A Head conductor is appointed by the Chairman FIHDCC for the FIH coaching courses and Final Seminars, apart from conducting a course he would also be responsible to tackle all the technical issues during the staging of the course. He would be required to coordinate and resolve all the technical concerns of other course conductors and/or course director regarding the event. The Course Director and Head Conductor should maintain a close working contact with each other. They should maintained and match their checklists to complement each other’s work.

The Head Conductor should have the full knowledge of the FIH guidelines for organizing the FIH coaching courses and the rules and regulations of the Coaches accreditation process and should manage his responsibilities accordingly.


Head conductor should initiate and make all technical decisions for the entire duration of the program, with direct consultation with from other colleague conductors.

As head conductor, your prime responsibility includes maintaining coordination between Course Director, other course conductors, participants and local coordinator. He should be present during all sessions of course.

The Head Conductor should monitor and assist, the participant’s registration process in accordance with the participants' selection criteria and contents of the first invitation letter.

To resolve any major technical issue the Course Director would be dependent on Head conductor’s feedback and advice.

He should take the leading role in designing the course program and its successful implementation and should contact the other conductors well before about the course program and other arrangements.

Head Conductor must inform the Course Director about any change in the program.

Should consult other course conductors and based on their request compile a list of required service, facilities, training aids, equipment, tools etc. at least 40 days before the start of the program and send it to Course Director.

Should figure out the local transportation requirements for the entire duration of the course and send the requests, in advance to the Course Director.

As a Course Head Conductor you should be ready to face and resolve unexpected situations, especially related to the course facilities and/or tools. Prepare a backup plan in advance to cater issues arising from such situations.

Head course Conductor can always seek the assistance of the Course Director for any administrative problem. In these requests though, the Head conductor should understand and realize constrains and resource’s limitations of the Course Director.

The Head Conductor should avoid forwarding requests directly to the local coordinator and should pass his/her requests to the course Director unless there is a special arrangement in effect.

Prior to the commencement of the course thoroughly inspect the course facilities and check the availability and working status of the training aids.

As a Head Conductor, your responsibilities also include proper Time Management. With consultation with other course conductors, you have to ensure appropriate and suitable time slots and duration allocation for different indoor and outdoor activities in the course program (e.g. group discussions, practical session etc.), prior to the commencement of the course.

During the course also, you must make sure that assigned time slots and duration must be adhere to, in order to avoid inconvenience to both participants and conductors.

At the end of every day, you should hold a meeting with other course conductors and with the course director, to sum up and evaluate the overall performance of the day, both from conductors and participant’s perspective.

It is extremely important that you truly understand participant’s perceptions and expectations and adjust, if necessary, the course environment accordingly, without actually diverting from the main topic, format and outline of the program.

Participants' assessments

Head Conductor should have the full knowledge of participant’s assessments process and rules governing this assessment. Participants' assessment criterion can be found in FIH Guidelines for coaching Courses.

In the opening session of the course, the Head conductor should necessarily take some time in defining and explaining FIH’s assessment methods to the course participant.

Based on the criterion define in the guidelines, the Head Conductor should monitor and execute the assessment process.

In consultation with other conductors, he should open discussion sessions and encourage participants’ involvement. He should ensure that the course design is flexible, which provides with the sufficient elements for interactive sessions and maximum contribution and involvement of the course participants.

Head conductor should strictly follow the FIH guidelines in recommending participants for future courses/seminars.

The whole assessment criterion is documented and can be obtained from FIHDCC.

Participants' network & Course Evaluation

Should assist course director to create a network from the course participants and collect the participants' course evaluation sheets.

Course Report

Should send the technical course report to the Chairman FIHDCC with in 20 days after the completion of the course with (if necessary) all the results of participants' assessments and recommendations.

New format of the Official Course report forms and specimens of the assessment comments can be obtained from FIHDCC.

Note: Should you need further assistance please contact Tayyab Ikram FIH Coaching Manager or Mrs. Catherine Tummers FIH Admin Manager at FIH’s Office.


Go to List of Documents required for the Course Organisation

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